Assistant Director - SAP FI/CO (Cluster Office)

Position Overview

The successful candidate will join the Cluster Application Team with oversight in the development and implementation of IT workplans for the business; ie. Big3 cluster Governance. He/she will focus on implementation and management of the IT Workplan, funding proposal governance and review. In the course of his/her work, he/she will be exposed to a wide range of IT initiatives across the healthcare ecosystem and strategic decision-making by Senior Management. There will be opportunities to harness and hone his/her skills to plan, design and create tools to facilitate the reviews and implementation of health IT initiatives. To be successful, he/she will have to communicate effectively when interfacing with a broad range of people in various job levels and role.

Role & Responsibilities

1.    Project Management - To work with various stakeholders for application support or implementation of IT Workplans and be involved in various stages of the SDLC.

• To facilitate development and documentation user requirement and project scope for the development / implementation of new systems or enhancements to existing systems.
• To facilitate the development of IT Workplan documents for procurement and award, such as Approval to Procure/Award paper, statuses of proposal reviews liaise and guide relevant stakeholders to improve proposals submitted in order to accelerate the approval of initiatives. 
• To facilitate the procurement (RFQ/RFP) for the implementation of IT Workplan with the various departments such procurement and legal teams.
• To assess proposals to support Senior Management’s review and endorsement of proposals such as to appraise senior management on adequacy of a project’s key performance indicators. 
• To facilitate cross-functional collaboration to design comprehensive integration plans and develop methods and processes for guiding the implementation
• To provide the guidance to manage dependencies/ integration across systems including facilitating review and seeking approval in technical forums such Solution Review Board.
• To work closely with vendors in project implementation, application testing, supporting application patches and upgrades in accordance with project methodologies and policies.
• To monitor and ensure project implementation is in accordance to project and quality assurance procedures and methodologies including timely project updates to various stakeholders and forums.
• To monitor and ensure the vendors meet the contractual obligations and service level post go-live of any IT Workplans.

2.    Communication - To serve as key liaison party with business users

• To provide the guidance on Workplan planning and operations, working towards optimising value of IT, defragmenting IT systems and harnessing the benefits of adopting common platforms and solutions. 
• To consult and communicate with key stakeholders on IT policy and guidelines such as the HealthTech Instruction Manual in order to ensure smooth and effective implementation of policies. 
• To give guidance on IT governance framework for instance, to guide users on processes and forums to seek approval for funding proposals. 

3. Oversight and Monitoring - To have visibility to IT Workplans in terms of scope, schedule, implementation plan, resource and stakeholder plans

• To work with PMO Team for track, measure and report to ensure accountability.
• To administer, review and improve existing IT governance processes for more efficient review of IT initiatives without compromising quality of review

4. Resource Management - To provide guidance and coaching to junior team members and manage a team as required.

Requirements

• Successful track record in project management, user and vendor management and as a Project Manager for mid to large-scale projects.
• Possess good verbal and written communication, analytical and conflict resolution skills with proven ability to translate complex, technical subjects into clear and concise communications to a variety of key stakeholders of different levels 
• Strong leadership and analytical skills and ability to work independently. Strong ability to handle ambiguity and high work pressure. 
• Versatile in working independently as well as an effective team player. 
• At least 8 years of relevant hands-on experience in project management.
• Degree in Computer Science, Computer Engineering or equivalent.
• Experience in healthcare industry or public sector IT programmes and projects is an added advantage.
• Knowledge of ERP-related / Cloud Setup is an advantage.

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