Assistant Manager - PMO (CoPM - MOH Programme)

Position Overview

The candidate will be part of the PMO (Programme Management Office) team which supports the project delivery teams in the area of tracking of project performance and risk management, governance and resource planning. The team also oversees and manages selected programme tracks and project delivery.

Role & Responsibilities

Administrative Tasks to support HSG/ASG Programme Management office (PMO)

• scheduling of meetings
• broadcasting of meeting agenda
• Collation of presentation material for timely dissemination before the meeting
• Help to support the PMO secretariat team during the meeting

Management of Project Charter and Project Deliverables schedule

• Create Project Charter and validate the Project that is setup in SAP for the purpose of project execution, fund utilization and monitoring
• Provide user support and guidance on Project Charter, resource assignment and timesheet related queries
• Collate and report project deliverables timelines on a monthly basis during programme steering committee in a timely manner

 Management of Project Utilization Report

• Work closely with Project manager to report status of their project budget utilization
• Support Finance to resolve project charter discrepancy issues identified in their report and follow up promptly with Project manager on a periodic basis. (usually quarterly)

Requirements

• Bachelor Degree holder with 2 to 5 years of relevant working experience
• Proficient in Microsoft Office Words, Excel and Powerpoint and SharePoint
• SAP & Tableau User Knowledge will be an added advantage
• Experience in managing more than 1 projects and programme at the same time
• Experience in secretariat work including taking of minutes
• Process orientated and meticulous
• Effective information-gathering through meeting facilitation and one-on-one
• Experience in documenting work process, SOP, training slides etc
• Hands on and creative problem-solving skills
• Active listening skills, professional written and verbal communication skills

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