Assistant Manager - PMO (MOHH & 1FSS CIO office)

Position Overview

The IT PMO Analyst (Asst. Manager) supports the Tech Office PMO in preparing, validating, and presenting reliable system maintenance budgets and project financials. The role ensures budget data is accurate, reconciled with enterprise tools, and delivered in a clear, decision-ready format for business stakeholders. It also includes project governance and financial control support. The staff will be primarily responsible deployed to support the 1FSS subsidiary

Role & Responsibilities

1. Budget Preparation & Validation

• Collect budget figures from Project Managers and system owners according to timelines (e.g., KTLO cut-off dates), ensuring numbers align with the Budget Estimation Tool (BET) and Tableau extracts
• Require supporting details for all line items (man-days, vendor quotes, compliance drivers) and maintain change logs for updates
• Reconcile figures with BET and Finance records, confirm assumptions with Project Managers, and document all year-on-year variances
• Ensure lifecycle coverage is correct with From/To periods and consolidate overlapping line items
• Prepare standardized review packs (Excel/PDF) including system details, categories, periods, budgets vs previous year, variances, and key drivers

2. Meeting Support

• Prepare and distribute pre-read packs at least 5 working days before meetings
• Support PMO Manager in running budget review sessions with stakeholders
• Capture comments, questions, and action items during discussions
• Update numbers post-meeting based on feedback and circulate revised versions

3. Project Governance

• Monitor and report on overall project health through standardized dashboards and PMO reports
• Identify project risks, ensure mitigation measures are sound, and track risk responses
• Monitor system operations and compliance by conducting monthly operational checks against procedures
• Ensure issues are documented, escalated, and resolved in line with governance requirements

4. Financial Control Support

• Drive timely budget draw down approvals by coordinating with Finance and business stakeholders
• Verify invoices against contract terms, budget allocations, and project records before submission for payment
• Maintain audit trails for all approvals and financial documentation

Requirements

• Bachelor’s degree in IT, Finance, Business, or related discipline
• 4 years’ experience in a PMO, IT Finance, or Business Analyst role
• Strong Excel skills (pivot tables, variance analysis) and familiarity with reporting tools (e.g., Tableau, Power BI).
• Understanding of IT systems lifecycle concepts (KTLO, sunset systems, go-lives)
• Knowledge of budgeting processes and financial reconciliation is an advantage

Key Competencies

• Detail-oriented: Able to spot inconsistencies in financial data
• Analytical: Understands cost drivers and variances
• Organized: Manages multiple line items, change logs, and deadlines
• Communicative: Can summarize financial details for non-technical stakeholders
• Process-driven: Follows governance procedures and ensures compliance

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