Assistant Manager - PMO Finance (NEHR)

Position Overview

The national healthcare programme consolidates and provides patient health data to serve national health needs and supports healthcare professionals to serve their patients better. The programme is part of a national healthcare ecosystem and supports the digitization and connection with other national healthcare programmes. 

The successful candidate report to PMO Lead and will ensure alignment of the various NEHR performance metrics to have a coherent framework for NEHR-PMO to support programme objectives.

Role & Responsibilities

• Track and manage the end-to-end processing of invoices from the point of receipt to the point of timely returning to Finance/Procurement, liaise with vendors and be the domain expert for all the invoicing queries.
• Timely update management and the Lead of the outstanding invoices on a bi-weekly basis and escalate if there is any issue.  
• Streamline the invoice payment processing and update the SOP, Invoice Verification and Payment.
• Track and manage the end-to-end grant claims processing from the point receipt of the claims till submit to Finance for payment processing.
• Prepare and update respective SOPs.
• Trigger billing to recover the cost and follow up on the status.
• Track and manage the end-to-end processing of claims reimbursement to Government body.
• Facilitate all levels of fund management activities related the Programme, including monitoring and tracking of fund expiries and following up closely with the fund owners/managers.
• Arrange a weekly meeting cadence with all NEHR Funding Owners / Managers’ for the purpose of tracking the statuses, timelines, activities and milestones in the preparation of all the NEHR funding requests and to escalate to NEHR Management if there are delays.
• Facilitate the end-to-end process of funding requests' submission to MOH till MOH Funding Notice and Letter of Award are received and acknowledged by Synapxe and returned to MOH (including the filing all the supporting document such as the latest funding paper, the timeline and the signed LOA).
• Update Management and related parties (i.e. the fund owners/managers and NEHR PMO teams) on the funding approval status on monthly basis.
• Streamline the funding request processing and update the SOP, Funding Request and Management Process.
• Perform funding costing review.
• Provide secretariat support for the meetings.
• Prepare materials for PMO meeting such as : Funding request updates, invoices approvers improvement and etc.
• Involved in annual stocktake.
• Provide support in reviewing and writing approval papers. 

Requirements

• Self-motivated, driven, a good team player, and possesses a strong ability to multi-task.
• Effective information-gathering skills through meeting facilitation, one-on-one interactions, and/or observations.
• Proficient in MS Office (Excel, Word, and PowerPoint), business analytics and intelligence tools, and dashboards are advantageous; and
• At least 3-5 years’ experience in invoice processing or claims processing or similar role.
• Ability to do presentation and able to articulate clearly to target audience.
• Excellent verbal, written communication and interpersonal skills.
• Able to work independently and work as a team.
• Excellent written and verbal communication skills
• Meticulous in verifying the invoice, claims and figures.
• Quick learner who can cope in a fast-paced and dynamic environment.
• Experience in using MS Excel, Word, PowerPoint.
• Prior experience or knowledge of Government and/or Healthcare Industry is preferred.

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