Manager - Facilities Management (Corporate Admin)

Position Overview

The Manager, Corporate Administration will be responsible for ensuring the smooth operations and maintenance of the organisation’s facilities. This role involves overseeing various facilities-related activities, managing outsourced facilities management vendors and addressing feedback from stakeholders.

This role also covers office administration matters, leasing matters, reviewing/implementing sustainability and workplace safety related initiatives, carrying out regular checks on the ground and managing a group of Executives to carry out facilities-related activities.

Role & Responsibilities

• Oversee office operations and facilities management, including office administration duties, maintenance of office/ME equipment, maintenance of office reception and pantries, office relocation and renovation, facilities addition and alteration/fit-out works, office space allocation etc
• Manage tenancy matters and issues
• Manage and coordinate works with contractors, sub-contractors and landlord
• Carry out procurement works, including request for proposals/quotations
• Liaise with internal and external stakeholders for works and provide support to them, where required
• Provide inputs and support for budget planning
• Review and recommend replacement/improvement plan
• Conduct regular checks on grounds to ensure office premise is well maintained
• Review and implement sustainability and workplace safety related initiatives
• Manage and guide facilities management Executives 

Requirements

• At least 6 years of relevant work experience in facilities management for commercial offices
• Good technical knowledge in office M&E services
• Proficiency in Microsoft Office (e.g. Word, Excel and PowerPoint)
• Experience in handling sustainability projects will be advantageous
• Able to multi-task, be resourceful and have good sense of urgency
• Able to work independently and in a team
• Able to meet deadlines and work effectively under pressure
• Strong written and verbal communications skills and able to work with various stakeholders

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