Project Admin (Chief Architect's Office)

Position Overview

Provide administrative support to CAO (Chief Architect's Office), coordinate CAO activities and ensure smooth day-to-day operations. 
Responsibilities include CAO meeting scheduling (managing requests and agenda) and facilitation, compilation of presentation slides and dissemination of notes of meeting.
You will work with CAO architects and Corporate Business Partners (Finance, HCM, Procurement etc), so good communication and collaboration skills are essential.

Role & Responsibilities

• Manage day-to-day activities in CAO such as onboarding of new staff and tracking of milestones and completion status of corporate-wide initiatives.
• Provide support and guidance on CAO processes and timesheet-related queries.
• Assist in planning and organizing Team-Bonding events.
• Any other ad-hoc duties as required.

Requirements

• Minimum Diploma holder with 5 - 8 years of relevant working experience.
• Experience in office administration supporting multiple directors, administration support function, meeting scheduling/room-booking.
• Proven experience in designing infographics and portfolio showcasing infographic work for presentations and/or EDM campaigns.
• Added advantage with procurement and basic accounting knowledge.
• Meticulous in work quality, planning, strong coordination skills, and following through with actions and escalation. 
• Strong in processes and experience with documentation work products including SOPs and process documents.
• Proficient in Microsoft Excel (including V-Lookup) and PowerPoint.
• Good written/communication skills in reporting status in clear and concise manner.
• Good interpersonal skill and experience in stakeholder engagement to connect with stakeholders and work well with peers.
• Self-motivated with ability to multi-task and able to prioritise work delivery efficiently to meet timeline.

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