Project Analyst - Delivery (M-2024-1074)

Position Overview

The Project Analyst is responsible for driving the successful delivery of minor project(s) or enhancement(s) to meet the end users' business objectives. He/She  ensures the project is well planned, on-track, resolves issues immediately and mitigates any potential risks early to avoid project failure. He/She works in collaboration and co-ordinates with business users, internal and external teams to ensure project is successfully completed within budget & scope, on time and with quality.  He/She works under supervision, and provides regular progress update to key stakeholders and management, and escalate issues for resolution in a timely manner. He/She also participates in annual workplanning and assists in estimation of budget for new demands. 

He/she possess competent project management skills to develop and manage project plans, timelines, scope, budgets, resources, deliverables, and perform issue management and risk management, in a structured and methodological approach. He/She is a keen learner, a good communicator and a strong team player. He/She is adaptable to change in an agile and volatile environment while taking ownership and deliver works with integrity. 

Role & Responsibilities

Project Management Planning
Plan and perform the required procurement activities, including seeking approval of project scope and funding  from the respective approving authority 
Lead or support the project team (including users, external teams and vendors) in driving the project to meet its objectives
Lead or support the project team in implementing the project with quality, in accordance to the agreed scope, budget and timeline
Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level  project schedule, deliverables, budget, risks, communication plan, issue management etc. 
Perform timely update to stakeholders on project progress, issues, risks, resources and budgets. 
Perform timely update to project documentation, conduct project closure and handover to Service Operation for maintenance support

Project Time Management
Develop the detailed project activities and schedule, identify dependencies and critical path 
Drive and monitor  the project activities, schedule and deadlines to ensure timely delivery
Manage any slippage in project activities & schedule, manage interdependent activities and adjust schedules to ensure the overall project objectives and deadlines can be met
Manage interdependent activities and slippages in the project schedule, and adjust schedule(s) to preserve overall project objectives and deadlines

Project Quality & Test Management
Plan and deliver the project in accordance to the processes, procedures and responsibilities under the Quality Management System for Project Management Methodology 
Ensure all the deliverables and testing meet the agreed requirements through the use of a Requirement Traceability Matrix 
Ensure all the deliverables comply with policy stated in the HealthTech Instruction Manual , for example, the Security and Data Management Policy
Ensure deliverables are reviewed to minimise rework and prevent system failures, including development of mechanism to prevent problem recurrences
Implement a comprehensive testing plan and adopt the best practices for testing referencing the Test Competency Framework 
Oversee and manage the end to end testing process, including any testing deliverables from vendors  or internal teams, as well as support users in User Acceptance Testing

Project Risk Management
Identify the risk and evaluate the impact of project risk during project planning stage and put in place a mitigation plan 
Ensure mitigation is in place to contain or minimise the risk impact 
Monitor and manage new risks & issues throughout the project implementation life cycle 
Report any new risk, issues and progress of mitigation/action to the user workgroup/project steering committee/project sponsor 
Escalate new risk & issue, where necessary, for project steering committee/project sponsor for attention and resolution

Project Stakeholder Management
Identify the stakeholders involved in the projects with clarity of every project members' roles and responsibility
Implement communication plan to ensure all stakeholders are aligned on project objectives, scope and timeline
Manage stakeholders' expectation and build a trusted relationship

Requirements

• At least 3 years of experience in relevant working experience in public sector
• in the IT domain, with past experience as a Business Analyst/Project Manager role.
• Good understanding of government IT policies and standards.
• xperience in healthcare industry projects is an added advantage.
• Ability to take a broad and strategic perspective, and able to drill down to
• understand specific project details.
• Ability to identify and drive issues to a quick resolution while balancing the
• needs of the business, the customer and the team; demonstrated ability to
• successfully manage multiple concurrent programs through prioritization.
• Strong verbal and written communication, analytical and conflict resolution
• skills with proven ability to translate complex, technical subjects into clear and
• concise communications to a variety of key stakeholders of different levels.
• Versatile in working independently as well as an effective team player.
• Confident working with and staffing senior management, and understanding of
• Singapore Government delivery, include contracting, government platforms is
• an added advantage.
• Relevant degree from a reputable university.

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