Project Analyst - PMO (Business Office)

Position Overview

The Project Analyst will lead a team to support Project Management Office functions within the Infrastructure Department, and to execute assigned projects. 

Role & Responsibilities

•    Develop and maintain the Project Management Framework, templates, tools and repositories for effective communication of Project Management standards and systems for the effective project delivery 
•    Design training/clinics to enable effective application of project management framework and associated tools within the organization, and guide teams in adoption of the framework at the appropriate level
•    Facilitate Project Steering Committee meetings for effective project progress updates, escalation of risks and follow-up of issues to closure 
•    Monitor and report project Health status, including tracking KPIs,  and highlighting potential issues to Project Managers, Project Directors and HODs
•    Provide advice and support in the areas of Demand to Project Conversion, Project Management Tools e.g. Project Charters, SAP Project updates,  and RPS / ITBM Project Timelog Assignment etc.
•    Collaborate with Department Heads to plan multi-year Infrastructure Manpower requirements with requisite justifications across all Infrastructure departments and programs
•    Work with stakeholders to analyse and structure Infrastructure Manpower information into a dashboard to provide HODs with accurate, up-to-date information on headcount allocation and statuses
 
Project Management
•    Develop the integrated project plan including detailed activities, resource planning, cost estimation per project
•    Work with stakeholders to establish and gain consensus on project goals, objectives and deliverables
•    Review project plan to determine time frame, funding limitations, procedures for accomplishing projects
•    Procure project requirements such as workforce, required information, various agreements and material or technology needed
•    Guide team to deliver plans aligned to overall project objectives
•    Set expectations for periodic and milestone reviews including status reports, project risk identification and other dashboards
•    Drive project to meet schedules, budget, manpower and technical quality targets
•    Drive project discipline to document scope changes, issues and risks that affect implementation
•    Work with users, technical staff and management to determine and resolve issues associated with project implementation
•    Conduct regular project reviews to recommend schedule changes, cost or resource adjustments

Requirements

• Degree in IT, business management, or a related field
• At least 6-8 years of experience in Project Management, preferably in IT Infrastructure or in Project Management Office roles
• Excellent interpersonal and communication skills
• Ability to multitask
• Proficiency with Microsoft Office Suite (Advanced in Excel skills)
• Meticulous (in project planning, tracking, monitory timelogs of resources, manpower resource etc)
• Good analytical skills (able to do data analysis)
• Have some supervisory experience 
• Excellent planning and time management skills

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