Project Manager - RFP (Infra Portfolio)

Position Overview

The Project Manager is responsible for driving the successful delivery of one large project or multiple small projects within a business domain or cross functional projects. The Potential Candidate will: 

• Ensure the project is well planned, on-track, resolves issues across different functions immediately and mitigates any potential risks early to avoid project failure
• Lead cross functional teams, works in collaboration and co-ordinates with business users, internal and external teams, and vendors to ensure project is succesfully completed within budget & scope, on time and with quality
• Provide regular progress update to key stakeholders and management, and escalate issues for resolution in a timely manner
• Participate in annual workplanning and manage the estimation of budget for new demands
• Possess strong project management and people management skills
• Confident to lead the large project or multiple projects, and drives cross functional teams in a structured and methodological manner to meet the business objectives
• Pursue excellence and new knowledge, and actively impact new knowledge and skills to others
• Has good communication skills, is a competent negotiator, demonstrates resiliency, good at problem solving and able to engage & influence effectively both the internal and external stakeholders
• Adaptable to change in an agile and volatile environment while taking ownership and deliver works with integrity

Role & Responsibilities

Project Management Planning

• Plan and acquire the manpower resources required for the projects, and manage their allocation and utilization to meet the project objectives
• Plan and drive the required procurement activities including seeking the project scope and funding approval from the respective approving authority
• Lead and manage the project team, including users, external teams and vendors, in driving the project to meet its objectives, implement in accordance to the agreed scope, budget, timeline and with quality
• Guide team to set up the project management framework in accordance to the process and procedures under the Quality Management System
• Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level project schedule, deliverables, budget, risks, communication plan, issue management etc
• Perform timely update to stakeholders on project progress, issues, risks, resources and budgets
• Manage project financial health, including budget utilization and cashflow

Project Scope Management & Change Control

• Oversee and manage project team to develop the detailed requirements and deliverables as agreed within the scope of the project
• Guide the project team to set up change control procedure and approval board
• Manage and track issues/ arising from scope creep or missing scope
• Implement a change control procedure on requirements and perform impact assessment to budget, resource & schedule when there is change of scope
• Ensure any change in scope is well documented and impact assessment are approved by the user workgroup/project steering committee/project sponsor prior to implementation

Project Risk Management

• Guide the project team to implement the risk management process and issue management process
• Review and guide the project team in timely risk mitigation and issue resolution
• Identify the risk and evaluate the impact of project risk during project planning stage and put in place a mitigation plan
• Ensure mitigation is in place to contain or minimize the risk impact
• Monitor and manage new risks & issues throughout the project implementation life cycle
• Report any new risk, issues and progress of mitigation/action to the user workgroup/project steering committee/project sponsor
• Escalate new risk & issue , where necessary, for project steering committee/project sponsor for attention and resolution

Project Stakeholder Management

• Guide the project team to set up the project governance structure and escalation mechanism
• Identify the stakeholders involved in the projects with clarity of every project members' roles and responsibility

Tender Projects

• Able to support RFQ and RFP till awarding
• Draft and submit project approval papers for management's approval and write justification

Requirements

• Bachelor's degree in Information Technology, Computer Science, or a related field
• At least 6 - 8 years of experience in project management from end to end process which includes RFP till delivery
• Experience in support on RFP specification, pricing, evaluation etc
• Supported Goverment projects before
• Good in writing approval papers/ justifications
• Able to do data crunching and good in numbers
• Proven experience as a Project Manager in IT infrastructure projects, with a focus on systems and network
• Experience in individual contributor role in current role
• Strong background in technical System engineering / networking / Infrastructure background
• PMP or equivalent project manager certification is a plus
• Strong knowledge of IT infrastructure technologies and networking principles
• Proficiency in project management software and tools
• Excellent communication, leadership and team management skills
• Strong analytical and problem-solving abilities
• Ability to manage multiple projects concurrently and work effectively under pressure

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