Project Mgr -Pophealth PMO

Position Overview

The Project Manager is responsible to run Healthier SG and Age Well Programme and will be responsible 

• To ensure the project is well planned, on-track, resolves issues across different functions immediately and mitigates any potential risks early to avoid project failure.
• leads cross functional teams, works in collaboration and co-ordinates with business users, internal and external teams, and vendors to ensure project is succesfully completed within budget & scope, on time and with quality.  
• provides regular progress update to key stakeholders and management, and escalate issues for resolution in a timely manner.
• participates in annual workplanning and manage the estimation of budget for new demands. 
• possess strong project management and people management skills.
• lead the large project or multiple projects, and drives cross functional teams in a structured and methodological manner to meet the business objectives.  
• to pursue excellence and new knowledge, and actively impact new knowledge and skills to others.  
• has good communication skills, is a competent negotiator, demonstrates resiliency, good at problem solving and able to engage & influence effectively both the internal and external stakeholders.  
• is adaptable to change in an agile and volatile environment while taking ownership and deliver works with integrity.  

Role & Responsibilities

Critical Work Functions and Key Tasks 

Project Management Planning

• Plan and acquire the manpower resources requried for the projects, and manage their allocation and utilisation to meet the project objectives. 
• Plan and drive the required procurement activities including seeking the project scope and funding approval from the respective approving authority 
• Lead and manage the project team, including users, external teams and vendors, in driving the project to meet its objectives, implement in accordance to the agreed scope, budget, timeline and with quality. 
• Guide team to set up the project management framework in accordance to the process and procedures under the Quality Management System
• Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level  project schedule, deliverables, budget, risks, communication plan, issue management etc. 
• Perform timely update to stakeholders on project progress, issues, risks, resources and budgets. 
• Manage project financial health, including budget utilization and cashflow

Project Scope Mgt & Change Control

• Oversee and manage project team to develop the detailed requirements and deliverables  as agreed within the scope of the project
• Guide the project team to set up change control procedure and approval board.

Roles and responsibilities contd

•Manage and track issues/ arising from scope creep or missing scope 

•Implement a change control procedure on requirements and perform impact assessment to budget, resource & schedule when there is change of scope

•Ensure any change in scope is well documented and impact  assessment are approved by the user workgroup/project steering committee/project sponsor prior to  implementation 

Project Time Management

•Guide the project team to develop the detailed project schedule and ensure adequate skilled resources are assigned

•Develop the detailed project activities and schedule, identify dependency and critical path 

•Drive and monitor  the project activities, schedule and deadlines to ensure timely delivery

•Manage any slippage in project activities & schedule, manage interdependent activities and adjust schedules to ensure the overall project objectives and deadlines can be met

Requirements

Project Quality & Test Management

• Guide the project team to develop the Quality Assurance framework for the project, including a overall Test Plan
• Plan and deliver the project in accordance to the processes, procedures and responsibilities under the Quality Management System for Project Management Methodology 
• Ensure all the deliverables and testing meet the agreed requirements through the use of a Requirement Traceability Matrix 
• Ensure all the deliverables comply with policy stated in the HealthTech Instruction Manual , for examples, the Security and Data Management Policy
• Ensure deliverables are reviewed to minimise rework and prevent system failures, including development of mechanism to prevent problem recurrences
• Implement a comprehensive testing plan and adopt the best practices for testing referencing the Test Competency Framework 
• Oversee and manage the end to end testing process, including any testing deliverables from vendors  or internal teams, as well as support users in User Acceptance Testing

Project Risk Management

• Guide the project team to implement the risk management process and issue management process.
• Review and guide the project team in timely risk mitigation and issue resolution
• Identify the risk and evaluate the impact of project risk during project planning stage and put in place a mitigation plan 
• Ensure mitigation is in place to contain or minimise the risk impact 
• Monitor and manage new risks & issues throughout the project implementation life cycle 
• Report any new risk, issues and progress of mitigation/action to the  user workgroup/project steering committee/project sponsor 
• Escalate new risk & issue , where necessary, for project steering committee/project sponsor for attention and resolution

Project Stakeholder Management

• Guide the project team to set up the project governance structure and escalation mechanism
• Identify the stakeholders involved in the projects with clarity of every project members' roles and responsibility
• Implement communication plan to ensure all stakeholders are  aligned on project objectives, scope and timeline
• Manage stakeholders' expectation and build a trusted relationship

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