Senior Executive - Project Manager (Diagnostic Imaging)

Position Overview

Project Administrator to coordinate project activities, including simple tasks and larger plans. Responsibilities include preparing action plans, analysing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers and Project Coordinators, so good communication and collaboration skills are essential.

Role & Responsibilities

• Calendar Management – Coordinate/Schedule meeting(s) with internal and external parties, room bookings for Directors, prepare logistic support and check quorum for meetings where necessary
• Formal Minute-taking for meetings
• Track and monitor open items under Matters Arising and follow-up on action items for reporting in the next meeting
• Project tracking, reporting and follow-up actions
• Work closely with Central functions like Performance Monitoring & Reporting (PMR) and Master Planning Office (MPO) on project related and cluster workplan matters
• Collation of data from Tower and Cluster Leads, for weekly/monthly/quarterly reporting if required
• Consolidation of data for Director’s approval and submission to the relevant departments
• Consolidate slides for project meetings and sending out of slides prior to the meeting
• Provision of project administrative support
• Maintain project filling structure/ repository (SharePoint)
• Act as the SPOC for project team and facilitate communications
• Assist in planning and organising MSO related events (e.g townhalls or team building activities)

Requirements

• Strong knowledge of MS Office Applications (Word, Excel, Powerpoint)
• Good communication skills and reliable team player
• Willing to learn new things and take on challenges/task proactively
• Experience in office administration supporting directors, project administration support function and calendar management will be an advantage.
• Added advantage with knowledge of SharePoint and SAP
• Ability to adapt to a fast-changing environment
• Result and customer oriented with multi-tasking capabilities

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